When you are on tour there are lots of variables and sometimes things don't always go as planned, it's a good idea to keep an Incident Report handy in both print and electronic formats just in case.
An Incident Report should be completed in order to record details of any unusual events that occur on tour, such as an injury to cast, crew or audience member; or damage to a facility, accommodation or vehicle.
The function of the incident report is to document the exact details of the occurrence while they are fresh in the minds of those who witnessed the event. All incident reports must be completed and forwarded to your tour coordinator or key contact at home base as soon as possible after the occurrence. They will forward reports to other relevant people.
The main purpose of incident and hazard reporting is to identify and eliminate as far as is reasonably practicable the risks associated with identified hazards and to prevent re-occurrence.